Student Accessibility and Educational Opportunity

1. 1. SAEO office hours are Monday through Friday from 8:30 a.m. to 5 p.m. TAC closes at 5 p.m. and all tests will be collected at that time.
   2. Students should first discuss the parameters of their exams with their professors prior to scheduling with SAEO.
   3. All quizzes/tests/exams should be scheduled at least 1 week in advance, (2 weeks for final exams) in order to ensure space is available and there is time to contact professors for testing materials and instructions.
      • SAEO may not be able to proctor quizzes/tests/exams that have not been scheduled in advance.
        1. SAEO does not accept walk-in appointments or same-day appointments. 
      • Failure by the student to schedule their quizzes/tests/exams in advance may result in the student testing in class. The student may reach out directly to you in order to see if you will be able to accommodate them. 
   4. Students should always be testing on the same day and time as their class. However, if there is a scheduling conflict (i.e. back-to-back classes, or an evening class that falls outside of our office hours), the student will need the professor’s permission to test on an alternate date/time.
   5. Once your student has received confirmation of their appointment from SAEO, we will contact you with reminders to submit your testing materials and instructions through the Faculty Portal.
      • After the initial appointment is made
      • 1 week prior to the appointment (if made in advance)
      • The day before the appointment
   6. Quizzes/tests/exams dates should be submitted in the faculty portal at the beginning of each semester.  Testing materials and instructions may be submitted at any time during the semester for your student(s). And materials and instructions may be applied to the designated course and section number. If you teach multiple sections of the same course please fill out each form.  Please see the instructions on submitting quizzes/tests/exams for your student(s).
      • Please provide a copy of your quiz/test/exam at least 24 hours prior to the scheduled start time.
      • Quizzes/tests/exams will be returned by the method selected within 24 hours after completion (48 hours for final exams).

If your student has not provided you their accommodation letter or talked with you about their scheduled quiz/test/exam, please contact SAEO by email (saeotestadmin@vcu.edu) or phone (804-828-2253).